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Staff Computer Use Policy

I. Purpose 

  1. Protect the confidentiality of authorized employee business communications; 
  2. Maintain efficiency in the workplace; 
  3. Control and reduce unnecessary entries on Library computers which impact on processing; 
  4. Protect the image, interests, and integrity of the Library’s business communications, whether internal or external; 
  5. Protect against copyright infringement, which includes the downloading of copyrighted print, video & motion pictures, audio, and other materials; 
  6. Protect against harassment and/or the creation of a hostile work environment; 
  7. Maintain the security of the Library computer system. 

II. General Provisions 

  1. The Library follows the City of Kenosha Internet Usage and Electronic Mail Policy
  2. The purpose of computer use is to conduct Library business; 
  3. Library computers and all email are Library property; 
  4. Library staff and authorized agents of the Library are the only people allowed to use library staff computers; 
  5. Computers may not be used for personal gain, profit or non-Library business; 
  6. Copyrighted material will be treated in accordance with applicable law; 
  7. The Library Director is authorized to monitor all computer use, including reading, retrieval, and disclosure of all Internet usage and email messages for any lawful purpose, including ensuring staff compliance with this policy. In the Director’s absence, the Division Head for Support Services and the Division Head for Public Services are granted the same authority in instances where timeliness requires immediate action; 
  8. Library employees, except as provided above, are not permitted to monitor, read, retrieve or disclose other Library employee’s e-mail messages without their consent; 
  9. Library employees are required to maintain the confidentiality of customer related information pursuant to the KPL Policy on the Confidentiality of Identifiable Information About Library Users.
  10. Any attempt to subvert, undermine, threaten, weaken, destabilize, sabotage, destroy, or interfere in any way with the operation of any Library computer, monitor, or server is unacceptable under this policy and could result in criminal charges; 
  11. Violations of this policy may result in disciplinary action. 

III. Prohibitions 

Library staff are not permitted to use computers, the Internet, or email as follows: 

  1. In a manner that is disruptive of Library operations, that adversely affects the Library’s public image, interests, integrity, that is harmful to employee morale, or in a manner as may create a hostile work environment; 
  2. For the display or transmission of pornographic or sexually explicit images, messages or cartoons; 
  3. For the display or transmission of ethnic slurs, racial epithets, or any message that is harassing or disparaging of others based upon their race, national origin, sex, sexual orientation, age, disability or religious or political beliefs; 
  4. To solicit or proselytize others for commercial ventures, religious or non-library political causes, or outside organizations; 
  5. To pursue or further any unlawful activity; 
  6. In a manner that will defame any person; 
  7. Contrary to Wisconsin Statutes Section 947.0125

Exception to Prohibitions: Sections 2 and 3 of Prohibitions do not apply to employees who are required in accordance with their job duties to perform such tasks by the Library for any lawful purpose.

Approved, KPL Board of Trustees: 
Tuesday, June 11, 2019
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